Ontap HR & CRM Software | Payroll, Task Management & Digital Business Cards

Manage Teams, Payroll &
Digital Cards in One App

Ontap platform streamlines HR processes from recruitment and onboarding to payroll,digital staff IDs,
and task tracking- keeping your operations running smoothly wherever work happens .

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Trusted by 10,000 + founders & business owners
Features

All Smart Work Tools In One Place

All-in-one tools and resources to manage, grow, and control your business journey successfully.

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Ontap HRMS-All-in-One Workforce Management

Smarter tools for hiring, paying, and empowering your team-anytime, anywhere.

Streamline every HR process in one platform:

  • Employee profiles and centralized data.
  • Recruitment & applicant tracking.
  • Onboarding workflows.
  • Real-time performance reviews.
  • Built-in CRM & communication tools.

Empower your HR team. Engage your workforce. Grow your business. With Ontap HRMS, you don't just manage your team-you elevate them.

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Ontap Payroll -Fast, Accurate & Compliant

Automate salary processing, ensure compliance, and integrate seamlessly with attendance, leave , and HR data.

Key Features:

  • Payroll Engine- Automated calculations for salary,allowances,bonuses,overtime, and deductions;integrated with attendance and leave; supports multi-country templates.
  • Payslips & History- Auto-generated, digitally signed PDF payslips with full earnings & deductions breakdown; access historical payslips anytime
  • Tax & Compliance-Built-in logic PAYE, NHIF,NSSF,HELB, and other contributions; auto-generate reports and maintain audit trails.
  • Benefits & Reimbursements- Configure allowances and benefit plans; auto-calculate claims and reimbursements
  • Financial Integrations-Connect with QuickBooks,Xero,Sage; direct bank/ mobile payouts;bulk salary disbursement.

OnTap Payroll-Simplifying salary management with accuracy, compliance, and speed.

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Ontap Recruitment - Hire Smarter, Faster

Simplify your hiring process from job posting to onboarding with Ontap's modern Applicant Tracking System(ATS)

Key Features:

  • Job Posting & Tracking- Post to multiple platforms, automate CV parsing, and manage candidates efficiently.
  • Interview & Selection- Schedule interviews, capture feedback, and make data-driven hiring decisions.
  • Onboarding & Offboarding- Seamless onboarding with digital contracts and IDs; structured offboarding for smooth exits.

OnTap Recruitment - Efficient hiring and seamless employee transitions.

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Ontap Performance - Track, Develop & Empower Your Team

Ontap Performance provides a complete view of employee growth, performance, and accountability.From milestones and recognitions to structured performance reviews, it helps managers and HR teams make data-driven decisions while ostering career growth.

Key Features:

  • Employee Timeline & Notes- Track milestones, recognitions, internal transfers, warnings and behaviour logs.
  • Scheduled Check-ins & Feedback- Automate one-on-one reviews, probation assessments, and performance follow-ups with reminders.
  • Grievance Tracking- Log, escalate, and resolve employees concerns confidentiality.
  • Performance Reviews & Appraisals- Generate KPI-based evaluation forms, conduct peer, self, and manager-led assessments, and track individual and team goals with automated reminders.
  • Task & Workflow Management- Assign and monitor tasks, set priorities and dependencies, and visualize progress with Kanban boards or Gantt charts
  • Performance & Training Integration- Connect performance data with training history to track employee development holistically.

OnTap Performance - Streamline accountability, support career growth, and empower your workforce.

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OnTap Time Management - Track Hours & Boost Productivity

Effortlessly manage employee hours, streamline payroll, and improve efficiency with Ontap.

Key Features:

  • Work Schedules - Manage shifts,overtime, and attendance while preventing time theft.
  • Geo-Location & Geo-Fencing - Clock in only from approved locations.
  • Employee Self Service - Mobile clock-in/out notifications and automated timesheets.
  • Payroll Integration - Sync hours, absences, and overtime directly with payroll.
  • Reports & Analytics - Monitor productivity and make informed decisions.

OnTap Time Management - Accurate tracking, efficient payroll, and optimized team productivity.

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Ontap Digital Cards - Smart, Secure & Brandable

Modernize employee identification and professional representation with Ontap Digital Cards.Every team member gets a secure, portable digital ID that integrates with HR, attendance, and access systems.

Key Features:

  • Instant Digital IDs- Auto-generated with photo, name, job title, department, employee ID, and QR code.
  • Access & Verification- Scan cards for attendance, office access, or events; all activity logged for reporting and audits.
  • Brandable & Shareable- Customize colors, logos, badges, and share via QR, email or NFC.
  • Live Updates- Employee info and roles update automatically across all cards.
  • Digital Business Cards- Perfect for networking, client meetings, and professional introductions without printing.

OnTap Digital Cards - Enhance security, streamline access, and give your team a modern professional identity.

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Ontap Attendance - Accurate, Automated & Integrated

Track employee attendance and manage leave effortlessly with Ontap's Attendance & Leave Management module.Fully integrated with payroll and self-service features, it ensures accuracy and transparency across your organization.

Key Features:

  • Clock-in / Clock-out Tracking- Record daily attendance via biometric devices , mobile app, or web platform.
  • Payroll Integration- Attendance data links directly to payroll for accurate work hours and leave deductions.
  • Leave Management-Handle all leave types, including statutory (annual, sick, maternity/paternity) and non-statutory (compassionate,study,casual) .
  • Employee Self-Service- Request, track, and view leave balances with instant status updates.
  • Multi-Level Approvals- Supervisors and HR can approve or reject leave applications using automated workflows.

OnTap Attendance - Simplify time tracking, leave management, and ensure accurate payroll every time.

Integrations

Integrated Solutions for Every Business

From hiring to retiring, manage all your HR workflows in one connected platform - no coding, no complexity.

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Choose Us

Why Choose Our HR CRM ?

Make smarter workforce decisions with tools that support your entire employee journey-from hiring to retention.
Our HR CRM is designed to help businesses of all sizes build agile teams, stay compliant, and operate efficiently.

01
Unified HR Dashboard

Get a centralized view of your entire workforce-quickly access data on attendance, performance, payroll, and more.

02
Smart Recruitment

Automate hiring workflows, shortlist top talent, and onboard faster with customizable tools.

03
Digital Identity Management

Issue secure digital IDs to your team and manage identity across devices and platforms.

Dashboard Screenshot
04
Employee Self-Service

Empower employees with tools to update profiles, request time off, and view payslips-saving HR time.

05
Performance & Task Tracking

Align team goals, assign tasks, track outcomes, and recognize top performers in real-time.

06
Built-in CRM & Communication

Keep communication fluid between HR and team members while tracking all engagement history for better support and transparency.

Blog

Our Latest Articles

Stay ahead with insights on HR innovation,recruitment,payroll compliance,
task management and digital identity.

Blog Image
HR Management • May 20,2025
Why SMEs Need Cloud-Based HRMS Systems

Explore how cloud HR systems reduce costs, streamline HR tasks and improve compliance
-perfect for growing businesses.

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Payroll Compliance • June 12,2025
How to Automate Payroll & Reduce Errors by 70%

Discover proven strategies for automating payroll, minimizing manual errors and ensuring tax complianxe with built-in PAYE/NSSF/NHIF.

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Talent & Performance • July 4,2025
Performance Management

A deep dive into modern appraisal systems, KPIs and real-time feedback loops that drive employee growth and team alignment.

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FAQS

Frequently Asked Questions

Find Quick Answers to common questions about our services,features , and how to get
started.

Yes, our plans are flexible. You can upgrade, downgrade or cancel at any time depending on your team size or feature needs.Your billing will adjust automatically.
Absolutely. You can start with a 14-day free trial .Explore core features and how the system fits your workflow before committing .
Not at all.Our platform is built for simplicity.Whether you're in HR,finance or operations,You'll find it initutive and easy to use .
Yes.We use bank-grade encryption and host you data on secure servers.Our payroll engine is fully compliant with PAYE, NHIF,NSSF and other kenyan tax regulations.
All plans come with email support.Gowth, Professional and Enterprise plans include live chat and Enterprise clients also receive priority onboarding and account management.
You'll receive a prompt notification.You can then upgrade to the next plan or contact us for a custom Enterprise setup if needed.
Yes.API access and third-party integrations are available in the Professional and Enterprise plans.You can sync with accounting tools, biometric devices and more.
Definitely.From digital ID access to GPS-based attendance and team-specific dashboards, our system is built for both on-site and distributed teams.
Simply choose a plan,sign up for your free trial and explore the dashboard. Need help? Our team is always ready to guide you through onboarding.
Testimonial

See What Our Customers Are Saying

Hear from our satisfied customers about how Benton helped simplify payments and grow their business.

Empower Your Workforce with Smart HR Tools

From recruitment and onboarding to performance tracking and payroll-manage your people and processes effortlessly on one modern platform.

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